Originally Posted by
scottish
If you don't think something warrants a complaint then telling the member will sort this, as they'll understand it wasn't as serious as they thought it was, or they'll explain to you why they thought it was worthy of a complaint, as they may have missed something and not fully explained it originally, and you telling them it's not worthy of a complaint will bring more information to the situation allowing you to see it how they do and why they did complain.
So instead of saying 'Ok we'll look into it' when in all honestly you will do nothing is just lying to the person who complained and would be better to be honest surely?
Users will feel as if management are actually taking their complaints on board if they get a reply as to what happened, instead of a reply saying we'll look into this several times, seeing nothing changing and the staff members continuing to do the exact same thing, and resulting in the members having no confidence in the managers/managements ability to do their job. It also means that the managers will be dealing with complaints properly instead of just passing them saying yeh thanks we'll look into it and do nothing as they don't wish to punish their staff members.